OpenHire helps hire companies manage contracts, assets, deliveries, collections, inspections, repairs, customers and billing from one central platform.
From small independents to national fleets — OpenHire is built around how hire businesses actually work.
Excavators, telehandlers, dumpers and more
Power tools, hand tools and site equipment
White goods, catering and domestic appliances
Welfare cabins, mobile offices and site welfare
Portable sanitation for sites and events
Specialist and general equipment rental
Information gets spread across paper, spreadsheets, WhatsApp messages, emails and staff memory. When things go wrong, nobody has the full picture.
Contracts in one place, jobs in another, repairs on paper. Nothing talks to anything else and your team wastes hours chasing updates.
Without a central schedule, deliveries get missed, collections are forgotten and customers call to find out what’s happening to their hire.
You don’t know where your assets are, whether they’re on hire or in repair, or when they’re next available. Revenue slips through the gaps.
THE PLATFORM
Everything your team needs to manage hire, from the first enquiry to the final invoice.
Create, manage and track open-ended hire contracts from start to finish.
Know where every asset is, what condition it's in, and who has it.
Schedule deliveries, collections and site visits with a clear team calendar.
Plan routes, assign drivers and confirm completion with photos and signatures.
Log faults, assign workshop jobs and track repair status in real time.
Run pre-hire and post-hire inspections with checklists, photos and sign-off.
Full customer history, contacts, documents and communication in one place.
Generate invoices, track payments and manage accounts from within the system.
Attach delivery notes, certificates, photos and PDFs directly to jobs and contracts.
Track revenue, utilisation, outstanding jobs and asset performance at a glance.
OPEN-ENDED HIRE
Most rental software is built around fixed start and end dates. But hire doesn’t always work that way. Assets go out and stay out. Contracts extend. Equipment gets swapped. Repairs come back on hire.
OpenHire is built for the reality of how hire businesses operate — with ongoing contracts, long-term customers and assets that move in and out of the yard continuously.
THE WORKFLOW
Eliminate manual data entry. Your team spends less time on paperwork and more time on the job.
See exactly what's available, what's out and what needs attention. Reduce idle assets and maximise revenue.
Automated scheduling and clear team visibility means deliveries and collections happen when they should.
Customers get faster responses, accurate information and a professional experience from enquiry to invoice.
Every fault is logged, tracked and resolved. Nothing falls through the cracks or stays off-hire longer than needed.
Add more assets, more customers and more team members without adding more admin overhead.
THE PRODUCT
Built for the office, the workshop and the yard.
See all active, pending and completed hire contracts in one filterable view.
Live status of every asset — on hire, in yard, in repair or awaiting collection.
Driver schedules, delivery windows and confirmation status for every job today.
Open and closed workshop jobs with fault descriptions, parts and sign-off status.
Customers can view their contracts, raise faults and request collections at any time.
Daily, weekly and monthly revenue with outstanding invoices and payment status.
START YOUR JOURNEY
Whether you’re replacing spreadsheets, switching software or scaling your hire business, we’d love to learn about your operation and show you how OpenHire can help.
Tailored to your business, your fleet and your challenges.
Reduce admin and gain complete visibility over your hire operation.
Software built to grow alongside your business without the overhead.
No obligation. · Usually reply within one business day.
Book a demo and see how OpenHire can help your team reduce admin, track assets and manage every stage of the hire lifecycle.
